Privacy Policy

Last updated: February 27, 2026

1. Introduction

Site Manager AI ("we", "our", "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and website (collectively, the "Service").

2. Information We Collect

Information You Provide

• Account Information: Name, email address, and password when you create an account.
• Project Data: Construction project details, documents, and queries you submit to the AI assistant.
• Images: Photos you upload for AI analysis (site photos, documents).
• Payment Information: Processed securely via Apple App Store or Google Play Store. We do not store credit card details.

Automatically Collected Information

• Device type and operating system
• App usage analytics (anonymised)
• Crash reports and performance data

3. How We Use Your Information

• To provide and improve our AI-powered construction management services
• To generate documents, analyse images, and respond to your queries
• To manage your account and subscriptions
• To send service-related communications
• To improve our AI models and service quality (using anonymised data only)

4. AI Data Processing

When you use our AI features:

• Your queries and uploaded images are processed by third-party AI providers (e.g., OpenAI) to generate responses.
• We do not use your personal project data to train AI models.
• Generated documents remain your intellectual property.
• Images uploaded for analysis are processed in real-time and not permanently stored by AI providers.

5. Data Sharing

We do not sell your personal data. We may share data with:

• AI Service Providers: To process your queries (subject to their privacy policies).
• Payment Processors: Apple/Google for subscription management.
• Legal Requirements: When required by law or to protect our rights.

6. Data Security

We implement industry-standard security measures including encryption in transit (TLS/SSL), secure data storage, and regular security audits. However, no method of electronic storage is 100% secure.

7. Data Retention

We retain your data for as long as your account is active. You may request deletion of your data at any time by contacting us. Upon account deletion, your data will be removed within 30 days.

8. Your Rights (GDPR)

If you are in the UK or EU, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Request deletion of your data
• Object to data processing
• Data portability
• Withdraw consent at any time

9. Children’s Privacy

Our Service is not intended for users under 16 years of age. We do not knowingly collect data from children.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes via the app or email.

11. Contact Us

If you have questions about this Privacy Policy, contact us at:

Email: privacy@sitemanagerai.com